If your spreadsheet is too big to manage, and you constantly have to scroll back and forward just to enter data, then a Data Form could make your life easier. To see what a Data Form is, we’ll construct a simple spreadsheet
Enter January in Cell A1 of a new spreadsheet
- AutoFill the rest of the months to December
- Now, highlight the columns A1 to L1 (click on the letter A and drag to letter L)
- On the Home menu from Excel 2007, locate the Cells panel
- On the Cells panel, click the Format item
- From the Format menu, click Width
- Enter a value of say 20 for the Column Width, and click OK
- Some of your months should disappear from the spreadsheet
- The problem is, if you have to enter data under each month, you’d have to scroll across to complete the row. And then scroll back again to start a new row. Instead of doing this, we’ll create a Data Form. You then enter data in the form to complete a row on your spreadsheet. No more scrolling back and forth! Type any number you like in cell A2, under January. Then type a number in cell B2 for February. Now highlight the columns A to L again. This is so that Excel 2007 will know which are the column headings and which is the data.
Click the Form item you have just added to the Quick Access toolbar:
2007 menu or 2010 menu
- You should then see this:
Just continue your data entry by filling the data and add new data in new line using button.
If you have existing records, you will see a form for each record. If your spreadsheet is new, you’ll see a blank form with your labels.
While the Excel data form may not make data entry fun, it does reduce the time it takes me to enter the data.